Supplier Terms and Conditions

1.1 Definitions. In these Conditions, the following definitions apply:

Contract: the contract between the Zoo and the Supplier for the supply of Goods and/or Services in accordance with these Conditions.

Goods Specification: any specification for the Goods, including any related plans and drawings, that is agreed in writing by the Zoo and the Supplier.

Intellectual Property Rights: all patents, rights to inventions, utility models, copyright and related rights, trademarks, service marks, trade, business and domain names, rights in trade dress or get-up, rights in goodwill or to sue for passing off, unfair competition rights, rights in designs, rights in computer software, database right, topography rights, rights in confidential information (including know-how and trade secrets) and any other intellectual property rights, in each case whether registered or unregistered and including all applications for and renewals or extensions of such rights, and all similar or equivalent rights or forms of protection in any part of the world.

Order: the Zoo’s order for the supply of Goods and/or Services, as set out in the Zoo’s purchase order form.

Services: the services, including without limitation any Deliverables, to be provided by the Supplier under the Contract as set out in the Service Specification.

Service Specification: the description or specification for Services agreed in writing by the Zoo and the Supplier.

Supplier: the person or firm from whom the Zoo purchases the Goods and/or Services.

Zoo: the North of England Zoological Society a private company limited by guarantee registered in England and Wales with company number 00287902 (registered charity number 306077) and whose registered office is located at Cedar House, Zoological Gardens, Caughall Road, Upton-By-Chester, Chester, CH2 1LH OR Chester Zoo Enterprises Limited a private company limited by shares registered in England and Wales with company number 02669535 and whose registered office is located at Cedar House, Zoological Gardens, Caughall Road, Upton-By-Chester, Chester, CH2 1LH, as the context so permits.

1.2 Construction. In these Conditions, the following rules apply:

(a) a person includes a natural person, corporate or unincorporated body (whether or not having separate legal personality);

(b) a references to a party includes its successors or permitted assigns;

(c) a reference to a statute or statutory provision is a reference to such statute or statutory provision as amended or re-enacted. A reference to a statute or statutory provision includes any subordinate legislation made under that statute or statutory provision, as amended or re-enacted;

(d) any phrase introduced by the terms including, include, in particular or any similar expression shall be construed as illustrative and shall not limit the sense of the words preceding those terms; and

(e) a reference to writing or written includes e-mails but not faxes.

2. Basis of contract

2.1 The Order constitutes an offer by the Zoo to purchase Goods and/or Services from the Supplier in accordance with these Conditions.

2.2 The Order shall be deemed to be accepted on the earlier of:
(a) the Supplier issuing written acceptance of the Order; or
(b) any act by the Supplier consistent with fulfilling the Order,
at which point and on which date the Contract shall come into existence (Commencement Date).

2.3 These Conditions apply to the Contract to the exclusion of any other terms that the Supplier seeks to impose or incorporate, or which are implied by trade, custom, practice or course of dealing.

2.4 All of these Conditions shall apply to the supply of both Goods and Services except where the application to one or the other is specified.

2.5 On or around the Commencement Date the Zoo shall issue a purchase order and send it to the Supplier (which must be quoted on all correspondence by the Supplier).

2.6 These Conditions apply to all Orders unless an alternative contract is signed between the Zoo and the Supplier.

3. Supply of goods

3.1 The Supplier shall ensure that the Goods shall:
(a) correspond with their description and any applicable Goods Specification;
(b) be of satisfactory quality (within the meaning of the Sale of Goods Act 1979) and fit for any purpose held out by the Supplier or made known to the Supplier by the Zoo, expressly or by implication, and in this respect the Zoo relies on the Supplier’s skill and judgment;
(c) where applicable, be free from defects in design, materials and workmanship and remain so for 12 months after delivery; and
(d) comply with all applicable statutory and regulatory requirements relating to the manufacture, labelling, packaging, storage, handling and delivery of the Goods.

 

3.2 The Supplier shall ensure that at all times it has and maintains all the licences, permissions, authorisations, consents and permits that it needs to carry out its obligations under the Contract in respect of the Goods.

3.3 The Zoo shall have the right to inspect and test the Goods at any time before delivery.

3.4 If following such inspection or testing the Zoo considers that the Goods do not conform or are unlikely to comply with the Supplier’s undertakings at clause 3.1, the Zoo shall inform the Supplier and the Supplier shall immediately take such remedial action as is necessary to ensure compliance.

3.5 Notwithstanding any such inspection or testing, the Supplier shall remain fully responsible for the Goods and any such inspection or testing shall not reduce or otherwise affect the Supplier’s obligations under the Contract, and the Zoo shall have the right to conduct further inspections and tests after the Supplier has carried out its remedial actions.

4. Delivery of goods

4.1 The Supplier shall ensure that:
(a) the Goods are properly packed and secured in such manner as to enable them to reach their destination in good condition;
(b) each delivery of the Goods is accompanied by a delivery note which shows the date of the Order, the Order number (if any), the type and quantity of the Goods (including the code number of the Goods (where applicable)), special storage instructions (if any) and, if the Goods are being delivered by instalments, the outstanding balance of Goods remaining to be delivered; and
(c) if the Supplier requires the Zoo to return any packaging material for the Goods to the Supplier, that fact is clearly stated on the delivery note. Any such packaging material shall only be returned to the Supplier at the cost of the Supplier.

 

4.2 The Supplier shall deliver the Goods:
(a) on the date specified in the Order or, if no such date is specified, then within 30 days of the date of the Order;
(b) to the appropriate division within the Zoo’s premises as detailed in the Schedule (Delivery Location);
(c) during the Zoo’s normal hours of business as detailed in the Schedule, or as instructed by the Zoo.

4.3 Delivery of the Goods shall be completed on the completion of unloading of the Goods at the Delivery Location.

4.4 If the Supplier:
(a) delivers less than the quantity of Goods ordered, the Zoo may reject the Goods; or
(b) delivers more than the quantity of Goods ordered, the Zoo may reject the Goods, and any rejected Goods shall be returnable at the Supplier’s risk and expense. If the Supplier delivers more or less than the quantity of Goods ordered, and the Zoo accepts the delivery, a pro rata adjustment shall be made to the invoice for the Goods.

4.5 The Supplier shall not deliver the Goods in instalments without the Zoo’s prior written consent. Where it is agreed that the Goods are delivered by instalments, they may be invoiced and paid for separately. However, failure by the Supplier to deliver any one instalment on time or at all or any defect in an instalment shall entitle the Zoo to the remedies set out in clause 6.1.

4.6 Title and risk in the Goods shall pass to the Zoo on completion of delivery.

4.7 The signing of any delivery note does not constitute the acceptance of the Supplier’s terms and conditions or the variance of the Zoo’s Conditions, which shall apply at all times.

5. Supply of services

5.1 The Supplier shall from the Commencement Date and for the duration of this Contract provide the Services to the Zoo in accordance with the terms of the Contract.

 

5.2 The Supplier shall meet any performance dates for the Services specified in the Order or notified to the Supplier by the Zoo.

5.3 In providing the Services, the Supplier shall:

(a) co-operate with the Zoo in all matters relating to the Services, and comply with all instructions of the Zoo;

(b) perform the Services with the best care, skill and diligence in accordance with best practice in the Supplier’s industry, profession or trade;

(c) use personnel who are suitably skilled and experienced to perform tasks assigned to them, and in sufficient number to ensure that the Supplier’s obligations are fulfilled in accordance with this Contract;

(d) ensure that the Services and Deliverables will conform with all descriptions and specifications set out in the Service Specification, and that the Deliverables shall be fit for any purpose expressly or impliedly made known to the Supplier by the Zoo;

(e) provide all equipment, tools and vehicles and such other items as are required to provide the Services;

(f) use the best quality goods, materials, standards and techniques, and ensure that the Deliverables, and all goods and materials supplied and used in the Services or transferred to the Zoo, will be free from defects in workmanship, installation and design;

(g) obtain and at all times maintain all necessary licences and consents, and comply with all applicable laws and regulations;

(h) observe all health and safety rules and regulations and any other security requirements that apply at any of the Zoo’s premises;

(i) hold all materials, equipment and tools, drawings, specifications and data supplied by the Zoo to the Supplier (Zoo Materials) in safe custody at its own risk, maintain the Zoo Materials in good condition until returned to the Zoo, and not dispose or use the Zoo Materials other than in accordance with the Zoo’s written instructions or authorisation;

(j) not do or omit to do anything which may cause the Zoo to lose any licence, authority, consent or permission upon which it relies for the purposes of conducting its business, and the Supplier acknowledges that the Zoo may rely or act on the Services;

(k) submit all invoices electronically (by e-mail to accounts@chesterzoo.org) and quote the purchase order number originally given by the Zoo.

6. Zoo remedies

6.1 If the Supplier fails to deliver the Goods and/or perform the Services by the applicable date, the Zoo shall, without limiting its other rights or remedies, have one or more of the following rights:

(a) to terminate the Contract with immediate effect by giving written notice to the Supplier;

(b) to refuse to accept any subsequent performance of the Services and/or delivery of the Goods which the Supplier attempts to make;

(c) to recover from the Supplier any costs incurred by the Zoo in obtaining substitute goods and/or services from a third party;

(d) where the Zoo has paid in advance for Services that have not been provided by the Supplier and/or Goods which have not been delivered by the Supplier, to have such sums refunded by the Supplier; and

(e) to claim damages for any additional costs, loss or expenses incurred by the Zoo which are in any way attributable to the Supplier’s failure to meet such dates.

6.2 If the Goods are not delivered by the applicable date, the Zoo may, at its option, claim or deduct 2.5 per cent of the price of the Goods for each week’s delay in delivery by way of liquidated damages, up to a maximum of 20 per cent of the total price of the Goods. If the Zoo exercises its rights under this clause 6.2 it shall not be entitled to any of the remedies set out in clause 6.1 in respect of the Goods’ late delivery.

6.3 If the Supplier has delivered Goods that do not comply with the undertakings set out in clause 3.1, then, without limiting its other rights or remedies, the Zoo shall have one or more of the following rights, whether or not it has accepted the Goods:

(a) to reject the Goods (in whole or in part) whether or not title has passed and to return them to the Supplier at the Supplier’s own risk and expense;

(b) to terminate the Contract with immediate effect by giving written notice to the Supplier;

(c) to require the Supplier to repair or replace the rejected Goods, or to provide a full refund of the price of the rejected Goods (if paid);

(d) to refuse to accept any subsequent delivery of the Goods which the Supplier attempts to make;

(e) to recover from the Supplier any expenditure incurred by the Zoo in obtaining substitute goods from a third party; and

(f) to claim damages for any additional costs, loss or expenses incurred by the Zoo arising from the Supplier’s failure to supply Goods in accordance with clause 3.1.

6.4 These Conditions shall extend to any substituted or remedial services and/or repaired or replacement goods supplied by the Supplier.

6.5 The Zoo’s rights under this Contract are in addition to its rights and remedies implied by statute and common law.

7. Zoo’s obligations

The zoo shall:
(a) provide the Supplier with reasonable access at reasonable times to the Zoo’s premises for the purpose of providing the Services;

(b) provide such information as the Supplier may reasonably request for the provision of the Services and the Zoo considers reasonably necessary for the purpose of providing the Services; and

(c) provide the Supplier with a purchase order number at the time of Order.

8. Charges and payment

8.1 The price for the Goods:

(a) shall be the price set out in the Order, or if no price is quoted, the price set out in the Supplier’s published price list in force at the Commencement Date; and

(b) shall be inclusive of the costs of packaging, insurance and carriage of the Goods, unless otherwise agreed in writing by the Zoo. No extra charges shall be effective unless agreed in writing and signed by the Zoo.

8.2 The charges for the Services shall be set out in the Order, and shall be the full and exclusive remuneration of the Supplier in respect of the performance of the Services. Unless otherwise agreed in writing by the Zoo, the charges shall include every cost and expense of the Supplier directly or indirectly incurred in connection with the performance of the Services.

8.3 In respect of Goods, the Supplier shall invoice the Zoo on or at any time after completion of delivery. In respect of Services, the Supplier shall invoice the Zoo on completion of the Services or by staged payments (if agreed in writing by the Zoo). Each invoice shall include such supporting information required by the Zoo to verify the accuracy of the invoice, including but not limited to the relevant purchase order number.

8.4 In consideration of the supply of Goods and/or Services by the Supplier, the Zoo shall pay the invoiced amounts on or before the last day of the calendar month following receipt of a correctly rendered electronic invoice (together with the original corresponding purchase order number given by the Zoo) to a bank account nominated in writing by the Supplier. For the avoidance of doubt, invoices will not be paid by the Zoo unless they state a valid purchase order on each occasion and are sent electronically to the following e-mail address accounts@chesterzoo.org.

8.5 All amounts payable by the Zoo under the Contract are exclusive of amounts in respect of valued added tax chargeable from time to time (VAT). Where any taxable supply for VAT purposes is made under the Contract by the Supplier to the Zoo, the Zoo shall, on receipt of a valid VAT invoice from the Supplier, pay to the Supplier such additional amounts in respect of VAT as are chargeable on the supply of the Goods and/or Services at the same time as payment is due for the supply of the Goods and/or Services.

8.6 If the Zoo fails to pay any amount properly due and payable by it under the Contract, the Supplier shall have the right to charge interest on the overdue amount at the rate of 2 per cent per annum above the base rate for the time being of National Westminster Bank Plc accruing on a daily basis from the due date up to the date of actual payment, whether before or after judgement. This clause shall not apply to payments that the Zoo disputes in good faith.

8.7 The Supplier shall maintain complete and accurate records of the time spent and materials used by the Supplier in providing the Services, and the Supplier shall allow the Zoo to inspect such records at all reasonable times on request.

8.8 The Zoo may, without limiting its other rights or remedies, set off any amount owing to it by the Supplier against any amount payable by the Zoo to the Supplier under the Contract.

9. Intellectual property rights

9.1 In respect of the Goods and any goods that are transferred to the Zoo as part of the Services under this Contract, including without limitation the Deliverables or any part of them, the Supplier warrants that it has full clear and unencumbered title to all such items, and that at the date of delivery of such items to the Zoo, it will have full and unrestricted rights to sell and transfer all such items to the Zoo.

 

9.2 The Supplier assigns to the Zoo, with full title guarantee and free from all third party rights, all Intellectual Property Rights in the products of the Services, including for the avoidance of doubt the Deliverables.

9.3 The Supplier shall obtain waivers of all moral rights in the products, including for the avoidance of doubt the Deliverables, of the Services to which any individual is now or may be at any future time entitled under Chapter IV of Part I of the Copyright Designs and Patents Act 1988 or any similar provisions of law in any jurisdiction.

9.4 The Supplier shall, promptly at the Zoo’s request, do (or procure to be done) all such further acts and things and the execution of all such other documents as the Zoo may from time to time require for the purpose of securing for the Zoo the full benefit of the Contract, including all right, title and interest in and to the Intellectual Property Rights assigned to the Zoo in accordance with clause 9.2.

9.5 All Zoo Materials are the exclusive property of the Zoo.

10. Indemnity

10.1 The Supplier shall keep the Zoo indemnified in full against all costs, expenses, damages and losses (whether direct or indirect), including any interest, fines, legal and other professional fees and expenses awarded against or incurred or paid by the Zoo as a result of or in connection with:

(a) any claim made against the Zoo by a third party for death, personal injury or damage to property arising out of, or in connection with, defects in Goods, to the extent that the defect in the Goods is attributable to the acts or omissions of the Supplier, its employees, agents or subcontractors;

(b) any claim made against the Zoo by a third party arising out of, or in connection with, the supply of the Goods or Services, to the extent that such claim arises out of the breach, negligent performance or failure or delay in performance of the Contract by the Supplier, its employees, agents or subcontractors; and

(c) any claim made against the Zoo for actual or alleged infringement of a third party’s Intellectual Property Rights arising out of, or in connection with, the manufacture, supply or use of the Goods, or receipt, use or supply of the Services.

10.2 For the duration of the Contract and for a period of 6 years thereafter, the Supplier shall maintain in force, with a reputable insurance company, professional indemnity insurance, product liability insurance and public liability insurance to cover the liabilities that may arise under or in connection with the Contract and shall, on the Zoo’s request, produce both the insurance certificate giving details of cover and the receipt for the current year’s premium in respect of each insurance.

 

10.3 This clause 10 shall survive termination of the Contract.

11. Confidentiality

11.1 A party (Receiving Party) shall keep in strict confidence all technical or commercial know-how, specifications, inventions, processes or initiatives which are of a confidential nature and have been disclosed to the Receiving Party by the other party (Disclosing Party), its employees, agents or subcontractors, and any other confidential information concerning the Disclosing Party’s business or its products or its services which the Receiving Party may obtain. The Receiving Party shall restrict disclosure of such confidential information to such of its employees, agents or subcontractors as need to know it for the purpose of discharging the Receiving Party’s obligations under the Contract, and shall ensure that such employees, agents or subcontractors are subject to obligations of confidentiality corresponding to those which bind the Receiving Party. This clause 11 shall survive termination of the Contract.

 

11.2 At all times the Supplier is prohibited from discussing, sharing, informing or advertising any form of association or working relationship with the Zoo whether by written or oral means or any form of media whatsoever.

12. Termination

12.1 Without limiting its other rights or remedies, the Zoo may terminate the Contract with immediate effect by giving written notice to the Supplier if:

(a) the Supplier commits a material or persistent breach of the Contract and (if such a breach is remediable) fails to remedy that breach within 10 days of receipt of notice in writing of the breach;

(b) the Supplier suspends, or threatens to suspend, payment of its debts or is unable to pay its debts as they fall due or admits inability to pay its debts or (being a company) is deemed unable to pay its debts within the meaning of section 123 of the Insolvency Act 1986;

(c) the Supplier commences negotiations with all or any class of its creditors with a view to rescheduling any of its debts, or makes a proposal for or enters into any compromise or arrangement with its creditors;

(f) a creditor or encumbrancer of the Supplier attaches or takes possession of, or a distress, execution, sequestration or other such process is levied or enforced on or sued against, the whole or any part of its assets and such attachment or process is not discharged within 14 days;

(g) an application is made to court, or an order is made, for the appointment of an administrator or if a notice of intention to appoint an administrator is given or if an administrator is appointed over the Supplier (being a company);

(h) a floating charge holder over the assets of the Supplier (being a company) has become entitled to appoint or has appointed an administrative receiver;

(i) a person becomes entitled to appoint a receiver over the assets of the Supplier or a receiver is appointed over the assets of the Supplier;

(j) any event occurs, or proceeding is taken, with respect to the Supplier in any jurisdiction to which it is subject that has an effect equivalent or similar to any of the events mentioned in clause 12.1(b) to clause 12.1(i) (inclusive);

(k) the Supplier suspends or threatens to suspend, or ceases or threatens to cease to carry on, all or a substantial part of its business; or

(l) the Supplier (being an individual) dies or, by reason of illness or incapacity (whether mental or physical), is incapable of managing his own affairs or becomes a patient under any mental health legislation.

12.2 Without limiting its other rights or remedies, the Zoo may terminate the Contract:
(a) in respect of the supply of Services, by giving the Supplier one calendar month’s written notice; and

(b) in respect of the supply of Goods, with immediate effect by giving written notice to the Supplier, in which case the Zoo shall pay the Supplier fair and reasonable compensation for any work in progress on any other Goods at the date of termination but such compensation shall not include loss of anticipated profits or any consequential loss.

12.3 In any of the circumstances in these Conditions in which the Zoo may terminate the Contract, where both Goods and Services are supplied, the Zoo may instead terminate part of the Contract in respect of the Goods, or in respect of the Services, and the Contract shall continue in respect of the remaining supply.

13. Consequences of termination

On termination of the Contract or any part of it for any reason:

(a) where the Services are terminated, the Supplier shall immediately deliver to the Zoo all Deliverables, whether or not then complete, and return all Zoo Materials. If the Supplier fails to do so, then the Zoo may without limiting its other rights or remedies enter the Supplier’s premises and take possession of them. Until they have been returned or delivered, the Supplier shall be solely responsible for their safe keeping and will not use them for any purpose not connected with this Contract;

(b) the accrued rights and remedies of the parties as at termination shall not be affected, including the right to claim damages in respect of any breach of the Contract which existed at or before the date of termination; and

(c) clauses which expressly or by implication have effect after termination shall continue in full force and effect.

14. General

14.1 Force majeure: Neither party shall be liable to the other as a result of any delay or failure to perform its obligations under the Contract if and to the extent such delay or failure is caused by an event or circumstance which is beyond the reasonable control of that party which by its nature could not have been foreseen by such a party or if it could have been foreseen was unavoidable. If such event or circumstances prevent the Supplier from supplying the Goods and/or Services for more than 4 weeks, the Zoo shall have the right, without limiting its other rights or remedies, to terminate this Contract with immediate effect by giving written notice to the Supplier.

14.6 No partnership: Nothing in the Contract is intended to, or shall be deemed to, constitute a partnership or joint venture of any kind between any of the parties, nor constitute any party the agent of another party for any purpose. No party shall have authority to act as agent for, or to bind, the other party in any way.

 

14.7 Third parties: A person who is not a party to the Contract shall not have any rights under or in connection with it.

14.8 Variation: Any variation, including any additional terms and conditions, to the Contract shall only be binding when agreed in writing and signed by the Zoo.
Governing law and jurisdiction: The Contract, and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims), shall be governed by, and construed in accordance with, English law, and the parties irrevocably submit to the exclusive jurisdiction of the courts of England and Wales.

 

Schedule – Delivery locations

	Delivery address	Delivery times	Contact phone number	Contact email address
Retail Division	Retail Stores Caughall Warehouse Chester Zoo Caughall Road Upton-By-Chester Chester CH2 4BW	Please call ahead to arrange delivery between 10am – 5pm	01244 389740	retailstores@chesterzoo.org
Food & Beverage Division	Catering Stores Chester Zoo Caughall Road Upton-By-Chester Chester CH2 1LH	7am – 3pm for main warehouse deliveries. 7am – 10am for locations within the zoo	01244 650224	stores@chesterzoo.org
Animal Supplies Division	Animal Supplies Division Moston Road (A41) Upton-By-Chester Chester Please call ahead for directions	7.00am-3.30pm	01244 389797	asdivision@chesterzoo.org

The Supplier should contact the main zoo switchboard in the event of queries – 01244 380280.